Sr Administrative Services Coordinator

At Thermo Fisher Scientific, each one of our 100,000+ extraordinary minds has a unique story to tell. Join us and supply to our singular mission—enabling our customers to make the world healthier, cleaner and safer.
As the world leader in serving science, our work is more than something that fills our days – what we do has great purpose. Our industry-leading scale means unparalleled commercial reach, unique customer access and a global footprint. Our broad customer base, from research to clinical to commercial production means you can have a broad and significant impact here at Thermo Fisher Scientific. All while working in an environment where you will be supported, valued and rewarded for your performance
As an employee at Thermo Fisher Scientific, you’ll do important work. Surrounded by collaborative colleagues, you’ll have the support and opportunities that only a global leader can give you. Our respected, growing organization has an outstanding strategy for the near term and beyond. Take your place on our strong team, and help us make significant contributions to the world.
About Thermo Fisher Scientific
Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue of more than $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our distributed team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD.
Job Title: Administrative Services Coordinator
Reports to: Purchasing Supervisor
About Us
Brisbane / Drug Substance Division - One of the five divisions that make up the Pharma Services Group. At the Brisbane site we specialise in GMP manufacturing and commercialisation of large molecule biologics, applying powerful single-use technologies and a confirmed manufacturing approach. This allows us to serve the needs of Small/Emerging, Mid-Sized, and Large Pharma sectors globally. The network of Patheon’s drug substance manufacturing sites includes St. Louis, USA, Groningen, Netherlands, and Brisbane, Australia.
As part of the Patheon / Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer.
How will you make an impact?
As Administrative Services Co-ordinator you will be part of diverse, complex, and dedicated team, with a focus on supporting the Supply Planning Team of biopharmaceutical production.
This job will be assisting Procurement Specialist for all purchasing activities related to the site. This role includes procurement of materials for production, quality control and any other procurement for
Departments as and when required. Role involves working with MRP (Material Requirement Planning) and Procurement module system in SAP Business By Design. Therefore understanding of MRP system and experience in any ERP system is a key Criteria. In addition to above, this role requires to handle material master data, acknowledge purchase orders, and coordinate with warehouse team and finance team for timely supplier invoice processing.
Key Responsibilities:
Tasks:
 Procurement Support

• Create purchase orders based on MRP and user requests.
• Effective supplier communication to bring materials on time based on production
  

schedules

• Acknowledge Purchase Orders based on confirmed delivery dates
• Handling the supplier registration process
• Maintain and handle Price lists in SAP
• Assist Supply Planning / Purchasing Team as and when required.
• Report generation on monthly KPIs for the supply chain
• Process improvements in procurement activities where required
  

Strong communication skills
Strong written, verbal and presentation skills

• Operational material management
  

Generate backorder report for Quality department requirement and act as the
primary contact.

• Create/update material master details with up-to-date information
• Generation of purchasing related reports (Spend reports, consumption reports)
• Be the contact point between organization users and Procurement to understand
  

Purchasing requirements and find possible sources.
Accounts Payable support

• Provides relevant support for finance team in invoice processing by collaborating closely with
  

warehouse to ensure invoices are paid in timely manner.

• Production reconciliation.
• Clearing invoices using AP software.
  

 Other

• Maintain excellent customer service – internally and for when dealing with suppliers / transportation companies.
  

 Projects

• Collaboration on special projects as needed
  

Responsibilities
 Correct, complete, timely and consistent administration of all procurement activities to
cGMP standards.
 Compliance to site EH&S rules.
 Participate in warehouse process improvement activities
Frequent Contacts:
Internal: Procurement Specialist, Supply Chain Manager, QC team, Warehouse, AP
External: Suppliers
Minimum Requirements/Qualifications:
Qualifications & Experience
Degree qualification or any procurement/supply chain related certification (CIPS)
SAP (or Other ERP) System Experience.
GMP (Good Manufacturing Practice) experience
Highly proficient in use of Excel is required.
Inventory, Finance and materials management experience
Experience working in a manufacturing facility
Skills & Attributes
Proficient in English, both in oral and written communication
 Excellent planning and organization skills.
 Teammate
 High analytical skills.
Other Important Information
 Activities within the procurement team need to be done in line with EH&S and cGMP requirements.
A high degree of work scheduling and prioritisation of job tasks is vital and working with
Multiple internal collaborators and IT systems.
Ability to assess business needs and provide a perspective on program goals and objectives based on priority / impact
Passionate communicator who is engaging at all levels
Encouraged by digital enablement opportunities and familiar with industry leading enterprise project management and business applications
Frequent Contacts:
Internal

• All Internal Departments including QC, QA, Operations, Engineering, Validation and Supply Chain
  

External

• Customers
• Regulatory Agencies
• Other Thermo Fisher Scientific Business both within and external to the PSG
• Equipment/Contract Laboratory/Maintenance vendors and contractors
  

Knowledge, Skills, Abilities
Proven team member of effective teams. Strong organisational, scheduling, and planning skills. Ability to work unsupervised. Good communication, flexibility, reliability, and assertiveness. Responsible and proactive.
What will you bring to our team?

• Tertiary education in a science or engineering-based field (i.e. biopharmaceutical manufacture, biotechnology, process technology).
• Two to Three years of purchasing experience, preferably in a GMP manufacturing environment.
• High-level PC and software skills including the use of ERP systems
• Science experience related to the pharmaceutical industry is preferred but not required.
• Sound knowledge of GMP/GLP regulations in cGMP/cGLP manufacturing environment.
  

Other Job Requirements:

• Support your team SMEs in performing troubleshooting, supply to the transfer/implementation and understanding of relevant new technologies/equipment, and train co-workers including approval of on-the-job training.
• A proactive demeanour and initiative to identify and overcome practical problems, with minimal direction to deliver sustained improvement in the site key performance indicators of Right the First Time and On Time Delivery
• Review, revise and author manufacturing batch records, SOPs, logbooks, and validation protocols.
• Adhere to the Patheon cGMP Quality Management System and the Patheon EH&S requirements.
• Adhere to OHS policies and procedures and ensure a safe and healthy workplace environment.
  

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

• Ensure hazardous conditions, hazardous actions, incidents and near-miss incidents are reported.
• Not knowingly pollute the environment
  

Benefits
We offer competitive remuneration, annual incentive plan bonus, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!
Our Mission
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us! As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, address sophisticated scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.
For more information, please visit www.thermofisher.com
Thermo Fisher Scientific is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national or ethnic origin, citizenship, sex, sexual orientation, gender identity and expression, genetic information, veteran status, age or disability status
Thermo Fisher Scientific does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
Accessibility/Disability Access
Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request at us.loa@thermofisher.com. Please include your contact information and specific details about your required accommodation to support you during the job application process.