Administration Assistant - Procurement

Phoenix ME is an established market leader providing the design, installation and commissioning of mechanical and electrical systems to numerous work sectors including; commercial offices, banking establishments, data centres, education. government buildings, residential infrastructure, retail and pharmaceutical laboratories. Our project experience ranges from £1M - £70M, covering the full range of services and distribution systems required for a wide range of varied building solutions.
We work with many of the major contractors on high profile and complex mechanical and engineering projects and currently have an exciting position for a motivated and detail-oriented individual to join our team as a Administrative Assistant for our Procurement Department.
Administrative Support:

• Provide administrative assistance to the purchasing department.
• Manage emails, phone calls, and scheduling for the purchasing team.
  

Order Processing:

• Assist in the processing of purchase orders with accuracy and efficiency.
• Work closely with vendors to ensure timely and accurate order fulfilment.
  

Communication:

• Address any issues or discrepancies in a timely manner.
• Communicating with site teams regarding plant hire.
  

Data Entry and Record Keeping:

• Input and maintain data in the purchasing system.
• Keep detailed and organised records of all purchasing transactions.
  

Inventory Management:

• Monitor and update inventory levels, coordinating with the operational team.
• Assist in maintaining optimal stock levels to meet demand.
  

Documentation:

• Ensure that all purchasing documents are accurately filed and easily accessible.
• Generate reports and summaries as required.
  

Coordination:

• Collaborate with other departments as and when needed to ensure smooth operations.
• Support cross-functional teams in achieving common goals.
  

Qualifications / Experience:
Previous experience in an administrative role, preferably in purchasing or procurement.
Strong organisational skills with attention to detail.
Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite and familiarity with purchasing software. Ability to multitask and prioritise tasks in a fast-paced environment.
PhoenixME believes in promoting a workplace that values and celebrates the unique perspectives, experiences, and talents of each team member. Our commitment to equal opportunities through equity, diversity and inclusion activity encourages candidates from all backgrounds to apply, as together we deliver our best